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Payments Assistant (Budapest)

 

 

 

UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES

INTERNAL/EXTERNAL VACANCY NOTICE

 

 

Title of Position:                     Payments Assistant

Position Number:                     10021025

Category & Level:                     General Service, G-4

Location:                                 Human Resources Staff Services (HRSS)

                                               Global Service Centre, Budapest

Effective date:                         ASAP

Duration:                                  initially for a period of one year

Closing Date:                           13 February 2017

 

 

ORGANIZATIONAL CONTEXT

 

Under the supervision of the Payroll Officer or Associate Payroll Officer, the Payments Assistant is responsible for issuing timely payments related to staff entitlements and to ensure the financial and personnel records are up to date.   The incumbent works independently on regular assignments with an oversight from the supervisor, who provides general guidance and work plans for identifying work priorities and appropriate approaches.

 

The Payments Assistant maintains regular contact on a working level on routine issues with other Units, Sections, Field Offices, UN agencies and third parties. The incumbent is in charge of Payroll and Payments data for staff members at different levels to answer queries and provide information. 

 

The confidentiality of all personnel and payroll matters and the need to deal with clients in a courteous and efficient manner are salient features of this position.

 

 

FUNCTIONAL STATEMENT

 

Accountability

  • All payments relating to staff entitlements and benefits are processed in an accurate and timely manner.
  • Financial records related to entitlements and claims are up-to-date.

 

 

Responsibilities

  • Prepare financial vouchers including payment vouchers. 
  • Provide feedback to staff members in the field and HQs about the status of their claims.
  • Enter data from a wide variety of documents, verify accuracy by checking sources, make necessary calculations and assure inclusion of all relevant data.
  • Maintain financial records and monitor systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
  • Process entitlements and maintain various personnel records and files.
  • Provide support to the Personnel Administration Unit in calculation of air travel tickets costs related to Statutory Travels.
  • Maintain personnel records and update different databases related to entitlement processing. 
  • Provide assistance in clearing open items and participate in activities related to year - end accounts closure.
  • Prepare recurring reports as scheduled and special reports as required for processed entitlements, audits or other reasons.
  • Perform other duties as required.

 

Authorities

  • Run and verify reports, prepare calculations, make/amend data entries, submit memoranda/attestations/journal & payment vouchers to the supervisor for approval.
  • Initiate correspondence/calls to obtain/provide information.

 

 

ESSENTIAL MINIMUM QUALIFICATIONS, PROFESSIONAL EXPERIENCE AND REQUIRED COMPETENCIES

 

  • Completion of Secondary Education or equivalent technical or commercial school with certificate/training in Accounting, Business Administration, Finance, Office Management, or other related field.
  • Minimum 3 years of job experience relevant to the function.
  • Good Knowledge in UNHCR admin and financial rules, procedures and processes.
  • Computer skills (MS office and People Soft applications).
  • Excellent knowledge of English (written/oral/comprehension).
  • Analytical Thinking
  • Technological Awareness
  • Planning and Organizing

 

 

DESIRABLE QUALIFICATIONS AND COMPETENCIES

 

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position.
  • Knowledge of another UN language.
  • Experience in the airline industry and working knowledge of air ticketing software such as AMADEUS.

 

 

Eligibility

 

External candidates must be legally present in Hungary at the time of application, recruitment and hire.

 

Submission of applications

 

If you wish to be considered for this vacancy, please submit your Personal History Form (P11) and its supplementary pages (if applicable), motivation letter and CV by e-mail with “LAST name – Payments Assistant (10021025) position” in the subject line to: HQBSCAPC@unhcr.org by 13 February 2017.  

 

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.

 

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.

 

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

 

REMUNERATION

 

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org